How to Take Meeting Minutes Automatically with AI

Taking minutes by hand means you're typing instead of participating, and details slip through. Letting AI do it means you stay in the conversation and still walk away with accurate minutes. Here's the workflow.

Step 1 — Record the meeting

Record in Zoom, Teams or Google Meet, or use any voice recorder for in-person meetings. You only need the audio or video file afterwards.

Step 2 — Transcribe with speaker labels

Upload the recording to BriefVox. It creates a timestamped transcript and separates speakers, so it's clear who raised each point and who committed to what.

Step 3 — Generate the minutes

Use AI Notes to turn the transcript into structured minutes automatically. You can produce:

• A short summary of what was discussed
• Decisions made, stated clearly
• Action items with the owner and deadline where mentioned
• A ready-to-send follow-up email draft

Step 4 — Review and share

Skim the generated minutes against the transcript, fix anything, and export to DOCX or copy them straight into your email or project tool. The transcript stays attached, so anyone can check the source.

Frequently asked

Will the minutes be accurate?

They're based strictly on what was said in the recording, with timestamps you can verify. A quick review is still good practice before sharing formal minutes.

Can it handle a meeting in another language?

Yes. Transcribe in the spoken language, generate the notes, and translate the result if you need the minutes in another language.