How to Transcribe a Microsoft Teams Meeting

Microsoft Teams can record meetings, but a recording is not the same as a usable transcript. If you need accurate minutes, searchable notes or subtitles from a Teams call, here is the fastest way to turn the recording into clean, speaker-labeled text you can edit and share.

Step 1 — Get your Teams recording

Teams saves meeting recordings to OneDrive or SharePoint (and links them in the meeting chat). Download the recording as an MP4 video — that is all you need, since only the audio track is used for transcription.

Step 2 — Upload it to BriefVox

Upload the MP4 directly; there is nothing to install. The file processes in the background and you get back a timestamped transcript with speakers separated, ready to edit in your browser.

Step 3 — Name the speakers and tidy up

Speaker diarization separates who said what. Rename each speaker once to the participant's name and the label updates across the whole transcript. Click any line to jump to that moment in the audio and fix wording fast — names and acronyms are the usual things to correct.

Step 4 — Export minutes, a document or subtitles

Export the finished transcript as DOCX for clean minutes or a report, or as SRT/VTT if you need subtitles for a recap. From the same transcript you can also generate AI Notes for a short summary and action items.

Frequently asked

Does Microsoft Teams transcribe meetings on its own?

Teams offers live captions and a basic transcript, but it depends on your organization's settings and is often less accurate than transcribing the recording afterwards — where you can also correct and reformat the text before exporting.

Do I need to convert the recording first?

No. Upload the Teams MP4 as-is; only its audio is processed. Converting to audio yourself is optional and mainly useful to shrink very large files.